Definitions:

The co-ordinating system:

• Phase - Five pre-defined phases of JY Formation - Contact, Companion, Committed, Confirmed, Covenant.
• Stage – Formation will be imparted in 3 stages helping members to move from contact to companion stage, companion to committed stage and committed to confirmed stage
• Course- Each stage of formation is divided into one or more courses. Participants progress through the courses in a sequential fashion.
• Module - Topics covered in a course are divided into modules, each covering a specific theme.
• Unit - A collection of modules in a course, delivered to a single group of participants at a single place within a Formation Base.
• Session - Basic unit of formation program delivery. A module consists of one or more sessions. A session is a fundamental element of a course in a particular Formation Base and will have a venue and date/time attached to it.
• Member - A person interacting with Formation Program. He/She could be participating in the program in various roles such as Formation Team Member, Facilitator, Resource, course Attendee, etc.

Formation Base - A geographical area identified by the regional/national elected teams/councils, based on the number of people to receive formation and the availability of mature people to impart formation. Participants are typically associated with a single Formation Base (home base), but members can move between bases during the life of the formation program.

• Formation Base Team: Each formation base will have a Formation Base Team to co-ordinate the formation process. A FBT coordinates trained facilitators, mentors and resource persons working closely with them to impart the training.
• Formation Team - Team responsible for formation program planning and delivery in a country or in a region. A formation team can optionally have a parent team.

Members

Members are participants interacting with Formation Program in various capacities. In effect, each member represents a role and a member can have multiple roles.

• Attendee - attends a course offered at a specific unit.
• Facilitators: People who co-ordinate the formation modules - younger leadership with a charism of learning, presenting and following up. Facilitators coordinate units content delivery and follow-up.
• Resource persons: People with a charism of learning, and communicating a theme effectively - preferably from the Jesus Youth movement itself. They deliver module content to attendees, assigned at session level.
• Mentors: People with a charism of accompanying people - to act as a link between the formation modules and attendees from committed to confirmed phase ensuring that the formation goes beyond mere information and learning, taking root in and changing lives.
• Organizer - Manages logistics of course delivery in specific Units
• Formation Base Team Member - Involved in formation program planning and delivery within a formation base. Creates and schedules units in the geographic region covered by the base and assigns facilitators and resource persons.
• Formation Base Coordinator - Manages formation base team members and oversees the formation program in the base.
• Formation Team Member – National/regional formation team member who oversees formation bases across the region/country.
• Formation Team Coordinator - Coordinates the formation program in a country/region. Responsible for the national /regional formation team.
• National Council Coordinator - Responsible for defining Formation Teams and Formation Team Coordinator and Formation Bases